Creating an email signature in Outlook is easy. The software lets you create custom signatures that can automatically or manually be added to your email messages.
Email signatures can be a great way of branding yourself, showing professionalism, legitimacy, and points of contact. In this step-by-step guide, we show you how to create a signature in Outlook.
Creating a Signature in Outlook
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Open Outlook and click on File. Then, select Options.
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Click on Mail and select Signatures to open the Signatures and Stationery menu. Want to sign documents online? Create a signature with this free online signature maker.
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Under E-mail Signature, click on New, and in the New Signature box, type in a name for the signature. This name helps identify the signature in the future.
- Under Edit Signature, type and format your signature. You can add your name, title, organization, email address, contact number, company website, and logo.
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To create a more stylish signature, you can use one of these email signature generators to format it. Then, copy/paste it into the Edit signature. You can also use a signature template from Microsoft.
- Under the Choose default signature section, set these options for your signature: In the E-mail account, choose the email account that should get the signature.
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In the New Messages, select the email signature you want automatically added every time you compose a new message. In the Replies/forwards, select the signature you want to show up in the messages you reply to or forward.
- Click OK to save the signature. To confirm if it works as expected, open a new message; your new signature should already be there. If you want to add it manually, go to Insert > Signature and select the signature you’d like to use.
We performed these steps using the desktop version of Outlook 2019. So, the process might be a little different for other versions of Outlook.
Create and Use a Custom Signature in Outlook
Adding a signature to your emails in Outlook can make your message look more professional. When used correctly, email signatures can be helpful when communicating with peers, clients, and vendors.