The right approach to the task planning process will help you streamline the actual project workflow. Whether it is a project or a regular day in the office, you need task planning to ensure productivity.
If you overlook an essential task of the project, it can impact the project outcome and eventually client relationship. Hence, depending on your memory for task planning is not a wise decision. Instead, it helps if you take assistance from any of the following tools while planning assignments for an upcoming project.
1. Workflowy
When it comes to task planning, Workflowy is a reliable app in the professional world. The app is user-friendly, and hence you can quickly get started using it for task planning. It allows you to create unlimited lists of tasks and subtasks.
Add any line to create a heading in Workflowy and add as many subtasks as you want under it. You can back up its data into Dropbox too. Moreover, the tool offers you features to customize themes and fonts as you plan your project tasks in this tool.
Download: Workflowy for Windows | macOS | Linux | Android | iOS (Free)
2. Evernote
Being one of the best note-taking apps of the present time, Evernote will also come in handy for task planning for any project. Evernote also enables you to share project files with the team and clients securely. You can note down ideas and suggestions from team members in the app.
The data integration system works in such a way that, when you plan tasks, you’ll be able to access saved notes. Evernote ultimately minimizes the chance of missing out on assignments of the project.
Evernote’s annotation and markup features will be highly beneficial for task management. You can also share your feedback on any task and share ideas with others using this tool. Besides, it lets you store notes, files, images, and web clips.
Download: Evernote for Windows | Android | iOS (Free)
3. Moo.do
Moo.do is a robust outlining tool that helps you with task planning and management. It is easy to get started with this tool since it’s truly intuitive. In this tool, you have the freedom to add tasks in any structure that works for you.
You can also customize your view through features like zoom, search, and filter. The best thing about this app is it works offline on any device you use. Once you are online, the changes will synchronize automatically. It also offers integration with Google Tasks, Gmail, Google Calendar, Google Drive, Google Contacts, MS OneNote, and Evernote.
Download: Moo.do for Windows | macOS | Android | iOS (Free)
4. Trello
You may know Trello as a project management app more than anything else. Yet, it is a powerful and flexible tool that can help you with task planning and organization. Its high-end visual interface enables you to effortlessly document ideas in lists, cards, and boards.
You can also move, sort, and prioritize your tasks without breaking a sweat. While working on a mission-critical task or project, its 2-factor authentication will ensure additional data security. In Trello, you may add assignees and due dates to a task or subtasks. Its unlimited activity log helps track actions like edits, additions, deletions, etc., for added project transparency.
Download: Trello for Windows | macOS | Android | iOS (Free)
5. Dynalist
Dynalist is an outlining application that comes with a minimalist interface. This feature-rich yet simple app allows you to capture many ideas seamlessly. You can add project-specific data to those ideas to form the project workflow.
The app lets you nest lists indefinitely with unlimited items and documents, interlink to any page in the files, and export/import items instead of copy-paste. Apart from these, you can also search according to dates, recurring dates, and checklists in this app.
These features save your time and effort. Dynalist is also suitable for collaborative task planning, thanks to its flexible permissions. You can integrate Dynalist with Google Calendar for better task planning and tracking.
Download: Dynalist for Windows | macOS | Linux | Android | iOS (Free)
6. Checkvist
Checkvist is another task planning app that lets you add unlimited hierarchical lists for your task planning and management. At the same time, its unlimited sharing and collaboration facility will make planning easier for you, your team, and the client. The app comes with a text-based interface with unprecedented keyboard support.
Checkvist offers many preferable features like Markdown, notes, due dates, and tags. You can also add tasks via email and perform rich list formatting with images, tables, or code. It’ll let you create and publish checklists and instructions for your assignments in a project.
7. Taskade
If you are looking for a task planning app for a remote team, Taskade is the all-in-one collaboration tool for any team. The team members can use this app to brainstorm ideas together in a session. They can also organize the tasks in the appropriate hierarchy during the initial days of project planning.
You can make unlimited hierarchy in the task list. Even if you are working on a complex project, you can use this tool to plan the tasks. During task planning, members can share projects and chat in real-time with each other. Its real-time updates and sync feature will let you track progress through smartphones.
Download: Taskade for Windows | macOS | Linux | Android | iOS (Free)
8. Notion
You can also try out the Notion app for taking notes and planning tasks for a project. The flexible interface of this app lets you create and organize tasks as per your project requirements or use pre-built templates. You can also create team wikis for your team members using this tool.
Since it is an online collaboration app, your team can also get involved in the planning stage of a project. The app allows its members to share documents and post comments whenever necessary. You’ll also get to use modern task planning techniques like a Kanban board and table views in Notion.
Download: Notion for Windows | macOS | Android | iOS (Free)
9. nTask
For task planning and task management, nTask is one of the best feature-rich tools. You can plan any process related to your project with this tool. You can choose from the list, board, calendar, and grid view for enlisting the tasks.
nTask logs the activities of the members so that the project owner can review the activity history. The app enables you to include minutes of the meeting linked to the task planning for future reference. Its issue management feature lets you resolve any problems you may face during task planning.
Moreover, you can filter tasks, manage follow-ups, track project time and due dates using nTask. It also offers features like approval process control and notifications.
Download: nTask for Android | iOS (Free)
10. Google Keep
Google Keep is primarily a note-taking app that lets you write notes, create checklists, and set reminders. Anyone can use this app for task planning without any difficulty. Google Keep lets you organize ideas, track tasks, and share lists with other members of the project.
Besides integrating it with other Google products like Gmail and Google Calendar, it lets you add audio recordings.
Plan Tasks Efficiently for Guaranteed Project Success
The project task planning process is a highly demanding job that requires prior experience and effort. However, you can make the job less complex by using any of the above apps. As soon as you complete the task planning, you can get going with the project to meet the client’s deadline.